Full job description

Job Vacancy: Secretary
Industry: Maintenance Company

We are looking for a highly organized, detail-oriented, and professional Secretary to join our maintenance company. The ideal candidate will support daily administrative operations, ensure smooth communication, and maintain efficient office workflows.

Key Responsibilities:

• Coordinate schedules, appointments, and meetings, ensuring timely follow-ups and reminders.
• Manage incoming and outgoing correspondence, including emails, phone calls, and official documents.
• Draft, edit, and proofread letters, reports, memos, and other business documents.
• Organize, maintain, and update physical and digital filing systems, records, and databases.
• Ensure accurate document filing and quick retrieval when required.
• Liaise with vendors, suppliers, and service providers as necessary.
• Handle client inquiries, requests, and concerns in a professional and courteous manner.
• Maintain a positive, helpful, and professional office environment.
• Keep accurate financial records, including invoices, petty cash, and expense reports.
• Handle sensitive information with a high level of discretion and confidentiality.

Required Skills and Qualifications:

• Excellent written and verbal communication skills in English .
• Strong attention to detail and accuracy in documentation and correspondence.
• Proficiency in MS Office (Word, Excel, Outlook) and general office equipment.
• Strong time management skills with the ability to meet deadlines.
• Ability to multitask and manage multiple priorities efficiently.
• Problem-solving skills with the ability to address issues promptly and professionally.

Additional Information:

• Salary: AED 2,500 (all-inclusive)
• Availability: Immediate joining required

If you are a proactive individual with a strong work ethic and the ability to handle multiple tasks efficiently, we encourage you to apply.