Secretary

Full job description

Role: Secretary (Legal)

Reporting line: Team Leader

Requirements:

5+ years of secretarial experience with a professional services company
Familiarity with legal documents and terminology
Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook)
Experience with legal technology (document management systems, transcription software, dictaphone, etc)
Superior written and oral communication skills in English
Ability to work with a team of lawyers and other colleagues
Outstanding time-management and accurate typing skills
Capability to effectively prioritize and meet deadlines
Strong interpersonal skills with an ability to build relationships with senior executives
Good problem-solving and decision-making skills
Demonstrate a courteous and professional demeanour

Duties & Responsibilities:

Provide administrative support to one or more lawyers
Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and where needed, graphics
Assist associates with processing, amending, and proofreading legal documents and in some cases, courtroom procedures
Participate in the billing process by preparing invoices, reimbursable expenses and tracking client payments and billing queries with finance
Maintains lawyer’s calendars by planning and scheduling conferences, teleconferences, meetings, and making travel arrangements
File, organize, scan, copy and fax legal documents promptly
Screen, direct, and prioritize incoming calls and emails to lawyers
Adhere to the Firm’s policies and procedures

Relationships: