We are seeking a highly organized and technically skilled Maintenance Admin/Coordinator to support our day-to-day maintenance operations. This role is essential in ensuring efficient task scheduling, smooth communication between internal teams and clients, and accurate project planning. The ideal candidate will have a strong technical foundation in MEP/Interior designing and fitout work and the ability to manage both operational and administrative duties with precision.

Key Responsibilities

• Coordinate the issuance and return of access keys for technicians to ensure timely and uninterrupted maintenance visits.
• Review, update, and optimize daily maintenance schedules, prioritizing emergency requests and urgent follow-ups.
• Monitor and respond to incoming requests from customer support, landlords, facility managers, and third-party contractors.
• Track escalations and promptly notify the Maintenance Manager when higher-level intervention is required.
• Provide clear shift handovers to ensure continuity of operations.
• Maintain and update internal trackers, project files, preventive maintenance schedules, and quotation logs.
• Update technician rosters daily based on workload and availability.
• Record material usage submitted by technicians and update inventory logs for accurate cost tracking.
• Schedule project teams for approved jobs and coordinate inspection visits with project supervisors.
• Prepare accurate quotations based on inspection reports, material requirements, and labour estimation.

Requirements

• Technical background in MEP (Mechanical, Electrical, Plumbing) or a related field is mandatory.
• Strong technical ability to prepare quotations and understand inspection reports.
• Ability to interpret inspection findings and convert them into workable project plans with timelines.
• Knowledge of MEP systems, maintenance procedures, and field operations.
• Strong communication, coordination, and administrative skills.
• Proficiency in scheduling, planning, and multi-tasking in a fast-paced environment.

Job Type: Full-time