Full job description

Position Overview

We are looking for a highly organized and detail-oriented Admin and Secretary to provide administrative and secretarial support to the office. The ideal candidate will be responsible for managing day-to-day administrative tasks, scheduling meetings, handling correspondence, and supporting internal teams to ensure smooth office operations.

Key Responsibilities:

• Handle all incoming and outgoing correspondence (emails, letters, calls)
• Schedule and coordinate meetings, appointments, and travel arrangements
• Maintain and organize office filing systems (physical and digital)
• Prepare reports, presentations, memos, and meeting minutes
• Support HR, finance, and other departments with document processing and coordination
• Manage office supplies inventory and liaise with vendors
• Receive and assist visitors in a professional and courteous manner
• Handle confidential documents with integrity and discretion
• Assist in event coordination, staff activities, and other administrative functions
• Ensure smooth daily office operations and report any issues to management

Required Skills and Qualifications:

• Bachelor’s degree or Diploma in Business Administration or related field
• Proven experience in a similar administrative or secretarial role (2+ years preferred)
• Excellent written and verbal communication skills
• Strong organizational and time-management abilities
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Ability to multitask and work under pressure
• Professional demeanor and positive attitude
• Discretion and confidentiality are a must

Job Type: Full-time