Job Summary

The Receptionist serves as the first point of contact for STEEL HUB HEAVY EQUIPMENT & MACHINERY SPARE PARTS TRADING LLC, ensuring a professional, welcoming, and organized environment for visitors, clients, and employees. The role is responsible for managing front-desk operations, handling communications, and providing administrative support to ensure smooth day-to-day office operations.

Key ResponsibilitiesFront Desk & Visitor Management

• Greet and welcome visitors in a professional and courteous manner.
• Manage the visitor logbook and ensure company security protocols are followed.
• Answer, screen, and forward incoming calls promptly and professionally.
• Handle incoming and outgoing correspondence, including couriers and deliveries.

Administrative Support

• Maintain the reception area and meeting rooms, ensuring cleanliness and readiness at all times.
• Assist in scheduling and coordinating meetings, appointments, and conference room bookings.
• Provide clerical support to HR and Operations, including filing, data entry, scanning, and document organization.
• Prepare and distribute internal communications, notices, and announcements as required.

Office Coordination

• Coordinate with suppliers and service providers for office maintenance and services.
• Monitor inventory of office supplies (stationery, pantry items, etc.) and prepare purchase requests.
• Assist with employee onboarding logistics such as access cards, workstation setup, and welcome materials.
• Support the coordination of company events, meetings, and training sessions.

Customer & Guest Relations

• Provide basic information to clients and guests regarding the company’s products and services when required.
• Maintain a professional image aligned with the company’s brand, values, and corporate standards.

Required Qualifications

• Bachelor’s Degree or Diploma in Business Administration or a related field.
• Minimum of 2–3 years’ experience as a Receptionist, Administrative Assistant, or in a similar role.
• Excellent communication and interpersonal skills.
• Strong organizational, multitasking, and time-management abilities.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and office equipment (printers, scanners, etc.).
• Professional appearance and positive attitude.
• Fluent in English (spoken and written).