Full job description

We are seeking an ideal candidate who will play a key role in supporting our front-office operations and administrative functions. This individual will be responsible for, but not limited to, managing communication channels, handling documentation, and ensuring smooth office operations.

Key Responsibilities:

• Operate the telephone switchboard in a courteous and professional manner to answer, screen, and forward calls.
• Receive and deliver messages accurately via written, verbal, or electronic methods.
• Manage incoming and outgoing courier deliveries and organize document dispatch.
• Process and prepare sales orders, invoices, memos, correspondence, travel vouchers, and other business-related documents.
• Maintain and update appointment calendars and scheduling systems.
• Organize, file, and maintain physical and electronic records/documents.
• Monitor and maintain office supplies and equipment:
• Check stock levels and anticipate future needs.
• Place and expedite orders for supplies.
• Verify the receipt of orders.
• Schedule servicing or repairs for office equipment as needed.

Ideal Candidate Profile:

• Strong communication and interpersonal skills.
• Highly organized with attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to handle multiple tasks and prioritize effectively.
• Previous experience in a similar administrative or receptionist role is an asset.

Job Types: Full-time, Permanent