Full job description

We are looking for a Procurement Officer Assistant to support our Procurement Officer in day-to-day operational and administrative procurement activities. This role is essential in ensuring smooth purchasing workflows, accurate documentation, supplier coordination, and effective communication with internal teams.

Key Responsibilities

Procurement Operations

• Support end-to-end procurement activities (PR to PO processing & tracking)
• Monitor procurement timelines and follow up on delays
• Ensure purchases align with approved budgets and instructions
• Coordinate with warehouse, logistics, and finance teams

Supplier & Stakeholder Coordination

• Liaise with approved suppliers and vendors (local & international)
• Coordinate with logistics, freight forwarders, and customs agents
• Support service providers (maintenance, inspection, calibration, etc.)

Compliance & Documentation

• Maintain accurate procurement records in line with company policies
• Ensure compliance with approval matrices and procurement procedures
• Support audit readiness through proper documentation control
• Follow confidentiality and data protection requirements

ERP & Reporting

• Enter and maintain procurement data in ERP systems (Odoo preferred)
• Support integration between procurement, inventory, and accounting modules
• Prepare procurement status reports for management and audits
• Report ERP issues or inconsistencies when identified

General Support

• Assist in onboarding new suppliers and documentation
• Support procurement team during peak workload periods
• Perform additional procurement-related tasks as assigned
• Uphold company values and professional conduct at all times

Qualifications & Experience

• Bachelor’s degree in Business Administration, Supply Chain, Logistics, or related field (preferred)
• 1–3 years of experience in procurement, purchasing, logistics, or administrative support
• Experience in manufacturing, engineering, or industrial environments is an advantage
• ERP system experience required (Odoo preferred)
• Procurement or supply chain certifications are a plus

Technical Skills

• Knowledge of procurement processes (PR, PO, supplier coordination)
• Strong MS Excel skills (tracking, comparison sheets, quotations)
• ERP system usage (preferably Odoo)
• Document control and data accuracy
• Basic understanding of logistics and shipping documentation

Behavioral Competencies

• High attention to detail
• Strong organizational and time-management skills
• Ability to work under pressure and manage multiple priorities
• Clear and professional communication
• Team-oriented with a proactive attitude
• High level of integrity and confidentiality

Job Type: Full-time