Full job description

The Procurement Officer is responsible for the acquisition of materials and services essential for project success. This role involves supplier pre-qualification, vendor negotiation, purchase order management, and ensuring timely and cost-effective procurement in alignment with project requirements and budgets.

RESPONSIBILITIES

1. Supplier Management:

• Request pre-approval and pre-qualifications of suppliers and subcontractors for consultant approval.
• Source and evaluate new suppliers for materials not available within the existing supplier base.
• Manage and maintain relationships with suppliers to ensure consistent supply and material availability.

2. Procurement Process:

• Send material inquiries to vendors based on project requirements.
• Negotiate pricing, terms, and delivery timelines with suppliers.
• Prepare a comparison sheet to compare price, delivery timelines, brand quality, payment terms, and specifications.
• Select the most suitable suppliers based on factors such as quality, cost-effectiveness, and reliability.

3. Purchase Order Management:

• Create, issue, and track purchase orders.
• Obtain recommendations from project and technical managers to proceed with the purchase order. Secure PO approval from management.
• Share approved PO with supplier to ensure materials are delivered as per the project schedules and specifications.
• Track and monitor orders to ensure timely delivery and quality control.

4. Quality and Compliance:

• Cross-check the delivery notes and LPOs to verify the correct quantities and materials received.
• Arrange the collection of urgent materials needed on site.
• Control material costs with project budgets and bill of quantities, ensuring all procurement activities align with financial budgets and project specifications.
• Work closely with the accounting and site operations departments to ensure a smooth procurement process.
• Evaluate supplier performance and processing and prepare weekly report for management.
• Maintain accurate records of procurement transactions for auditing and compliance purposes.

QUALIFICATIONS

• Bachelor’s degree in business administration, supply chain management, or procurement.
• 3+ years of experience in procurement, preferably within the construction industry.
• Proven experience in material sourcing, supplier negotiation, and cost management.

SKILLS & ABILITIES

• Good negotiations skills for supplier management.
• Good analytical skills to evaluate suppliers, pricing, and manage procurement budgets effectively.
• Good communication and collaborative skills with project teams and suppliers.
• Ability to prioritize tasks to meet project schedules and deadlines.
• Good attention to detail in procurement processes.
• Effective problem solving to address procurement challenges.

Job Type: Full-time