Full job description

Responsible for handling the complete purchase process including vendor inquiries, quotation collection, price comparison, LPO preparation, delivery follow-up, payment coordination, and documentation in ERP. Also supports the Estimation Department by sending inquiries with drawings/specs/BOQ to vendors and submitting collected quotations to the Estimation Manager.

Key Responsibilities

Procurement / Purchase Duties

• Receive material requisitions from various departments/projects.
• Send inquiries to approved vendors as per the material requisition.
• Collect and review quotations from vendors.
• Prepare price comparison sheets for management review and approval.
• Obtain purchase approval from management.
• Prepare and issue Local Purchase Orders (LPOs) to vendors.
• Follow up with vendors to ensure timely delivery of materials.
• Collect delivery notes and invoices from vendors.
• Submit payment requests to the accounts department.
• Coordinate with accounts to hand over cheques to vendors.
• Enter all procurement-related documents into ERP software.
• Maintain proper filing (soft copy & hard copy) of all procurement documents and records.

Estimation Support Duties

• Download tender/project documents and organize them systematically.
• Separate and classify documents as per drawings, specifications, and BOQ.
• Send inquiries along with drawings, specifications, and BOQ to approved vendors.
• Collect quotations from vendors and submit them to the Estimation Manager.
• Coordinate with the Estimation Manager for vendor clarifications or additional information.

Requirements

• Proven minimum 2 years experience as a Procurement or Purchase Officer
• Knowledge of procurement processes, vendor management, and documentation.
• Proficiency in MS Office and procurement software .
• Strong communication and negotiation skills.
• Ability to work independently and handle multiple tasks.