Full job description

Job Purpose:

To support the procurement team by assisting in the procurement process, maintaining records, and ensuring the timely and cost-effective acquisition of goods, materials, and services.

Principal Accountabilities:

• Assist in identifying suitable sources of supply for goods, materials, and services.
• Obtain quotations from suppliers in response to requests and specifications received from various departments.
• Issue purchase orders (POs) to approved suppliers.
• Follow up on supplier sales orders and acknowledgments to ensure accuracy and timely processing.
• Confirm supplier POs with line managers before dispatch and obtain order acknowledgments from suppliers.
• Maintain regular communication with suppliers, particularly regarding delivery schedules and updates.
• Maintain accurate records of all customer purchase orders (POs) received.
• Ensure the prompt issuance of invoices immediately after goods or services are delivered.
• Assist in sourcing materials, equipment, and supplies at the best possible price while considering factors such as quality, quantity, and delivery requirements.
• Develop and maintain a good working knowledge of the company’s procurement system to facilitate efficient procurement processes.
• Maintain an approved vendors and supplier list, ensuring it is up to date and compliant with company policies.
• Oversee the completion of all documentation and records related to dispatch and procurement.

Key Competencies:

• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work effectively in a team and collaborate with various departments.
• Familiarity with procurement processes and systems is an advantage.

Pre-Requisites:

• Bachelor’s degree. (bachelor’s degree in engineering is a plus)
• 2 to 3 years of experience in the similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Knowledge of relevant laws, regulations, and best practices in procurement is a plus.