Key Responsibilities

Administrative & Executive Support

• Manage daily schedules, calendar appointments, and meeting coordination.
• Prepare correspondence, meeting minutes, and project documentation.
• Handle travel arrangements, bookings, and logistics for meetings and events.
• Maintain organized digital and physical filing systems.

Social Media & Creative Support

• Assist with photography of ongoing projects, site visits, and behind-the-scenes studio content.
• Manage and schedule posts for BYHM’s social media accounts (Instagram, LinkedIn, etc.).
• Support in editing photos/videos and creating marketing content in line with the brand aesthetic.
• Coordinate with designers, photographers, and marketing vendors as needed.

Accounting & Financial Tracking

• Record and monitor project expenses, supplier payments, and petty cash.
• Prepare basic financial summaries and payment follow-ups.
• Assist with invoicing, quotation tracking, and coordination with the accountant.

Operational & Personal Assistance

• Run errands related to office, materials, and project requirements.
• Drive to meetings, suppliers, and sites when necessary (valid UAE driver’s license required).
• Support personal scheduling and day-to-day logistics for the Founder when needed.

Requirements

• Excellent organizational and multitasking skills.
• Strong written and verbal communication (English required, Arabic a plus).
• Proficient in MS Office, Google Workspace, and basic photo/video editing tools.
• Understanding of interior design, photography, or creative industries is a plus.
• Valid UAE driving license and confident driving in Dubai.
• Discretion, reliability, and a polished professional appearance.

Personality Fit

• Calm, efficient, and detail-oriented.
• A creative eye for aesthetics and brand presentation.
• Proactive problem solver who anticipates needs before being asked.
• Loyal, trustworthy, and aligned with BYHM’s standard of excellence.

Job Type: Full-time