Full job description

Position Summary

The Office Manager is responsible for ensuring the smooth and efficient operation of the office. This role oversees administrative processes, manages office resources, coordinates team activities, and supports staff to maintain a productive work environment. The Office Manager acts as the main point of contact for office-related issues and ensures policies and procedures are followed.

Key Responsibilities

1. Office Administration

• Manage daily office operations and administrative tasks.
• Oversee office supplies, equipment, and facilities management.
• Maintain organized filing systems and ensure documentation is up-to-date.
• Implement office policies and procedures, ensuring compliance with company standards.

2. Staff Management & Support

• Supervise administrative staff and assign tasks as needed.
• Support employees with administrative and operational needs.
• Organize staff meetings and prepare minutes or reports.
• Assist in onboarding new employees and maintaining personnel records.

3. Budget & Resource Management

• Monitor office expenses and manage budgets for supplies and equipment.
• Coordinate with vendors, service providers, and contractors.
• Ensure cost-effective use of office resources.

4. Coordination & Communication

• Act as a point of contact for internal teams and external partners.
• Ensure smooth communication and workflow between departments.
• Support senior management with scheduling, reporting, and correspondence.

5. Office Improvement & Safety

• Identify opportunities to improve office processes and efficiency.
• Ensure office compliance with health, safety, and security regulations.
• Organize office events, meetings, and activities as needed.

Qualifications

Education & Experience

• Bachelor’s degree in Business Administration, Management, or related field preferred.
• 2–5 years of experience in office management or administrative roles.
• Proven experience in managing office operations and staff.

Skills & Competencies

• Excellent organizational and multitasking abilities.
• Strong leadership and team management skills.
• Effective communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and office management software.
• Problem-solving skills and attention to detail.
• Ability to work independently and manage priorities.

Work Environment

• Full-time role, typically office-based.
• May require occasional overtime for special events or deadlines.

Job Type: Full-time