Role Summary

The Office Girl / Secretary will provide essential administrative and hospitality support to ensure smooth daily operations at MENA Capital. This role requires a well-organized, presentable, and dependable individual who can assist with clerical duties, maintain office cleanliness, and support the team in creating an efficient and welcoming work environment.

Key Duties & Responsibilities

1. Front Desk & Visitor Support

• Greet visitors in a professional and friendly manner.
• Assist reception with directing guests, offering refreshments, and ensuring meeting rooms are prepared.
• Help manage incoming calls when required.

2. Administrative & Clerical Support

• Perform basic administrative tasks such as printing, scanning, photocopying, and filing documents.
• Assist staff with organizing paperwork, preparing simple documents, and arranging office materials.
• Handle internal mail distribution and outgoing courier shipments.

3. Office Maintenance & Hospitality

• Prepare and serve tea/coffee or refreshments for guests, meetings, and staff as required.
• Maintain high standards of cleanliness in meeting rooms, pantry, reception area, and common spaces.
• Ensure all areas are tidy before and after meetings.

4. Inventory & Supplies Management

• Monitor pantry stock, stationery, and office consumables.
• Inform the Admin Manager when items need replenishment.
• Assist in managing office storage, organizing supplies, and keeping track of usage.

5. Coordination & Reporting

• Report any maintenance, cleaning, or facility issues promptly.
• Coordinate with building management or vendors when instructed.
• Support the administration team with any additional tasks needed for smooth office operations.

Requirements

• Female candidate preferred (due to operational requirements).
• Presentable, polite, and professional demeanor.
• Basic English communication skills; additional languages are an advantage.
• Strong sense of responsibility, punctuality, and reliability.
• Ability to multitask and work efficiently in a fast-paced office environment.
• Prior experience in office support, hospitality, or administration is preferred.

Job Types: Full-time, Permanent