Full job description

The Office Coordinator supports the smooth operation of a contracting company by managing day-to-day administrative tasks, coordinating office activities, supporting project documentation, and serving as a liaison between internal departments and external clients or vendors.

1. Administrative Support

• Manage incoming and outgoing correspondence (emails, letters, phone calls).
• Maintain organized filing systems for project documents, contracts, and employee records.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Maintain record of all the payment receivables and expenses

2. Project Coordination Support

• Coordinate the collection and distribution of timesheets, materials logs, and work orders.
• Follow up with subcontractors or suppliers on required documents (e.g., quotations, POs, delivery notes).

5. Communication & Liaison

• Act as the point of contact for internal staff and external parties (clients, vendors, consultants).
• Relay instructions or updates from senior management to relevant teams.

Job Types: Full-time, Permanent