Job Title: Office Coordinator

Job Description:
We are seeking an experienced and organized Office Coordinator to ensure the smooth daily operations of our office. The role involves handling administrative tasks, coordinating communication, and supporting staff to maintain a professional and efficient work environment. Fluency in Arabic is required, along with strong English communication skills.

Responsibilities:

Office Operations & Coordination:

• Oversee daily office operations to ensure efficiency.
• Act as the first point of contact for visitors, vendors, and internal staff.
• Maintain a clean, organized, and professional office environment.

Communication & Correspondence:

• Answer and direct phone calls in a professional manner.
• Manage incoming and outgoing emails and correspondence.
• Handle incoming and outgoing mail and packages.

Scheduling & Support:

• Schedule and coordinate meetings, appointments, and travel arrangements.
• Maintain meeting rooms and ensure resources are prepared.
• Send reminders and notifications to staff.

Inventory & Supplies:

• Monitor and manage office supplies and stationery.
• Place replenishment orders and track office-related expenses.

Administrative Support:

• Assist departments with documentation, filing, and data entry.
• Prepare correspondence, reports, and administrative documents.
• Support management and HR in coordination tasks as required.

Security & Access Control:

• Maintain visitor logs and issue visitor passes.
• Ensure compliance with office access and security protocols.

Job Type: Full-time

Requirements:

• 1–2 years of experience in an Office Coordinator, Admin Assistant, or similar role.
• Strong organizational and multitasking skills.
• Fluency in Arabic (required) and strong English communication skills.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Ability to commute/relocate to Dubai before starting work (required).
• Own visa (spouse/family/freelance visa)

Preferred:

• Female candidates preferred.
• Previous experience in receptionist/administration/secretarial roles.