Full job description

We are seeking a diligent and proactive Office Administrator with experience to manage overall office operations, handle administrative tasks, support HR functions, and perform secretarial duties. The ideal candidate will ensure smooth day-to-day office functioning while providing effective support to management and staff.

Key Responsibilities:

Administration:

• Manage general office operations including filing, correspondence, and documentation.
• Coordinate meetings, appointments, and schedules for management.
• Handle office communications including emails, calls, and letters.
• Assist in preparing reports, presentations, and official documents.
• Staff Vehicle tracking / management

HR Support:

• Maintain employee records, attendance, and leave management.
• Assist in recruitment processes such as shortlisting candidates, scheduling interviews, and onboarding.
• Support payroll and HR documentation.
• Coordinate employee engagement and office events.

Secretarial Duties:

• Provide executive support to senior management.
• Draft, proofread, and manage official correspondence.
• Organize and maintain confidential files and records.
• Liaise with internal departments and external stakeholders as required.

Skills & Qualifications:

• Minimum 3 years of experience in office administration, HR support, or secretarial roles.
• Excellent communication and interpersonal skills.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational, multitasking, and time-management abilities.
• Discretion and integrity in handling confidential information.

Preferred Attributes:

• Proactive, detail-oriented, and able to work independently.
• Friendly and approachable with strong team collaboration skills.
• Knowledge of HR software or systems is a plus.

Job Type: Full-time