Full job description

Office Administrator (Accounting & Operations Support)

We are seeking a reliable and detail-oriented Office Administrator with strong experience in administrative work and accounting support. The ideal candidate will be highly organized, proactive, and comfortable working with both customers and management.

Key Responsibilities:

• Perform daily office administrative tasks and provide operational support
• Prepare and manage documents using Microsoft Excel, Word, PowerPoint, and Outlook
• Handle customer inquiries professionally and escalate matters to senior management when required
• Research, identify, and communicate with suppliers
• Maintain accurate financial records using QuickBooks (Intuit) – this is a mandatory requirement
• Assist with invoicing, data entry, and basic accounting tasks
• Coordinate internal communication and ensure smooth office workflow

Required Skills & Experience:

• Proven experience in office administration
• Strong working knowledge of QuickBooks Intuit (mandatory)
• Proficiency in MS Office (Excel, Word, PowerPoint, Outlook)
• Experience in supplier sourcing and vendor coordination
• Strong written and verbal communication skills
• Ability to multitask, prioritize, and work independently
• High attention to detail and strong organizational skills

Preferred Qualities:

• Professional, respectful, and customer-focused attitude
• Minimum experience required 5 years in same field.
• Strong problem-solving skills and ability to work under minimal supervision
• Team player who communicates effectively with management
• Honest, dependable, and committed to long-term growth