Full job description

Job Summary
We are seeking a dynamic and professional Lady Receptionist/Admin to join our vibrant team! This role is vital in creating a welcoming environment for visitors and clients while efficiently managing administrative duties. The ideal candidate will be energetic, organized, and possess excellent communication skills, ensuring smooth office operations and exceptional customer service. If you thrive in a fast-paced setting and enjoy multitasking, this opportunity is perfect for you to showcase your talents and grow within a supportive environment.

Responsibilities

• Greet visitors and clients warmly, providing outstanding customer service at all times
• Manage front desk operations, including answering multi-line phone systems with professionalism and courtesy
• Handle scheduling, calendar management, and appointment setting using various office management tools
• Perform data entry, filing, and maintain accurate records using Microsoft Office, Google Workspace, and other relevant software
• Assist with bookkeeping tasks utilizing QuickBooks or similar accounting software when needed
• Support office management tasks such as organizing documents, proofreading correspondence, and maintaining office supplies
• Provide administrative support including typing, proofreading documents, and managing correspondence in multiple languages if bilingual skills are present

Skills

• Proven experience in office administration or clerical roles with excellent organizational skills
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Experience with multi-line phone systems and phone etiquette to handle inquiries confidently
• Bilingual abilities are highly desirable for effective communication with diverse clients and staff
• Knowledge of QuickBooks or bookkeeping experience is a plus for supporting financial tasks
• Exceptional customer service skills with a friendly demeanor and professional appearance
• Ability to manage time effectively, prioritize tasks efficiently, and work independently in a busy environment

Join us to be part of a dedicated team that values professionalism, efficiency, and positive client interactions. Your energy and organizational talent will make a meaningful impact every day!