Job Description:

• Assist with daily HR operations and functions.
• Provide clerical and administrative support to the HR team and Manager.
• Maintain and update employee profile records throughout their employment, ensuring accuracy and confidentiality.
• Assist in registration of new employees on all necessary software, including all documentation
• Compile and maintain all HR related documentation – Soft copies and Hard copies
• Assisting with opening bank accounts or Al-Ansari bank accounts as and when needed
• Assist with Medical Insurance Management from enrolling to deactivation
• Assist in preparing and distributing official documents such as employment letters, notices, and announcements.
• Assist with onboarding arrangements, conduct inductions, and prepare new joiner welcome templates.
• Assist in planning and coordinating employee engagement activities and events.
• Maintain an inventory of event materials and ensure their timely availability
• Ensure the HR office area is well-organized and supplies are adequately stocked
• Coordinate with vendors for HR-related purchases
• Keep a check on office supplies ensuring stock is always maintained
• Assist with monthly attendance reports to track tardiness in the company.
• Assist in coordinating all HR Projects including meetings, trainings and surveys.
• Address employee inquiries, questions, concerns related to HR processes, policies and regulations.
• Collaborate with the Housekeeping Manager to manage company accommodation services (gas connections, Wi-Fi, staffing).
• Provide support at the reception area only when the receptionist is absent (on break or leave).
• Perform other administrative tasks assigned by HR managers or supervisors.

Requirements & Skills:

• Bachelor’s degree in Human Resources, Business Administration, or a related field (preferred).
• 1–2 years of experience in HR or administrative support roles (UAE experience preferred).
• Basic understanding of HR processes and documentation.
• Strong organizational and time management skills with attention to detail.
• Excellent verbal and written communication skills in English.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality and handle sensitive information professionally.
• A proactive and flexible approach to work, with the ability to multitask in a fast-paced environment.
• Strong interpersonal skills and the ability to interact effectively with employees at all levels.
• Team player with a positive and professional attitude.
• Outgoing personality, comfortable assisting with employee engagement activities and hosting events.
• Must be presentable, punctual, and dependable.

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