Full job description

The HR Admin and Accounts Officer is responsible for overseeing the smooth day-to-day administrative operations and ensuring accurate financial management within the clinic. This role combines administrative coordination with accounting duties, supporting patient services, staff management, and financial integrity in line with regulatory and clinic standards.

The ideal candidate will be detail-oriented, organized, and committed to maintaining professional and efficient clinic operations. Experience in a healthcare or clinic setting will be considered an advantage.

Key Responsibilities:

Administrative Duties:

• Manage daily clinic operations including scheduling, supplies, and facility upkeep
• Maintain accurate patient records, ensuring confidentiality and compliance with health regulations
• Coordinate staff schedules, leave records, and HR-related documentation
• Liaise with vendors, service providers, and regulatory bodies as required
• Assist with front desk duties when necessary, including patient inquiries and appointment bookings
• Ensure compliance with all clinic policies and procedures

Accounting Duties:

• Record and reconcile daily financial transactions including patient payments, insurance claims, and vendor bills
• Prepare monthly financial reports, including income statements and expense tracking
• Manage petty cash, bank deposits, and reconciliations
• Process payroll and maintain accurate employee financial records
• Assist with budgeting, forecasting, and financial planning for clinic operations
• Ensure compliance with UAE tax laws and financial regulations

Coordination & Communication:

• Collaborate with the Clinic Manager and Director to ensure smooth operations
• Communicate clearly with staff, vendors, and patients when required
• Maintain professional and ethical relationships with all stakeholders

Documentation & Compliance:

• Maintain accurate and up-to-date administrative and financial documentation
• Ensure adherence to UAE healthcare and financial regulations
• Protect patient and employee confidentiality at all times

Reporting & Continuous Improvement:

• Prepare and submit periodic reports on administration and finance to management
• Contribute ideas to improve operational efficiency and financial procedures
• Stay updated on accounting tools, regulations, and best practices

Required Skills and Qualifications:

• Bachelor’s degree in Accounting, Business Administration, or related field
• 2–3 years of experience in a similar role (preferably in healthcare or clinic setting)
• Proficiency in accounting software (e.g., QuickBooks, Tally) and MS Office
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal skills
• High level of discretion and professionalism
• Proficiency in English; Arabic is a plus

Salary & Benefits:

• AED 4,000 – 5,000 per month (based on experience)
• Health insurance
• Paid leave
• Professional development opportunities