Position Overview

We are seeking a highly organized and proactive Hotel Executive Administrator to provide comprehensive support to the Managing Director of the hotel while also overseeing administrative functions at the property level. This role requires a professional who can balance executive support with broader hotel administration, ensuring smooth day-to-day operations. The Executive Administrator will serve as a trusted liaison and representative of the Managing Director’s office, handling responsibilities with discretion, efficiency, and professionalism.

Executive Support

• Provide high-level administrative assistance to the Managing Director, including calendar management, meeting coordination, and professional correspondence.
• Coordinate and prepare agendas, presentations, and reports for executive meetings.
• Arrange travel logistics, itineraries, and expense reports for the Managing Director.
• Handle confidential information with discretion and professionalism.
• Support special projects, strategic initiatives, and cross-departmental communications.

Property-Level Administrative Duties

• Oversee office administration, including supplies, filing systems, and documentation management.
• Assist with departmental coordination, ensuring smooth communication between hotel teams.
• Monitor and prepare operational reports, records, and data as required by management.
• Organize internal meetings, training sessions, and staff events at the property.
• Ensure compliance with company policies, procedures, and hospitality standards across administrative practices.
• Act as a point of contact for vendors, contractors, and service providers for administrative matters.

Desired Skill & Expertise:

• Bachelor’s degree in Business Administration, Hospitality Management, or a related field preferred.
• Proven experience in executive support, office administration, or a similar role within hospitality or luxury service.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication skills (written and verbal).
• High level of integrity, discretion, and professionalism.
• Proficiency in Microsoft Office Suite and administrative systems.
• Ability to manage multiple priorities in a dynamic hospitality environment.

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