Full job description

Key Responsibilities

• Ensure smooth daily operations of office and administrative functions, including equipment maintenance and supply management.
• File all project documents, maintain safe custody of company records, and manage vendor registration documentation.
• Create and monitor job schedules & ensure proper closure of job files with relevant reports and records.
• Assist in preparing and compiling time sheets and leave schedules for operational teams.
• Handle incoming/outgoing calls, shipping, and receiving; support general meeting arrangements and follow-ups.
• Arrange travel documents CDCs, offshore certificates, and OK-to-board approvals for offshore deployments.
• Coordinate gate passes for technicians and equipment’s deploy mobile connections, laptops, and vehicles as needed.
• Facilitate staff travel arrangements, maintain accommodation inmate lists, and ensure availability of office supplies.

Qualifications & Skills

• Education: Diploma or Bachelor’s in Engineering, Business Administration, or Maritime Studies.
• Experience: 3–5 years in coordination roles within Oil & Gas, Marine, or Industrial sectors.
• Technical Skills:
• MS Office (Excel, Word, Outlook)
• ERP or logistics software (preferred)

Job Type: Full-time