Job Description:

We are seeking a highly organized and professional individual to join our team as a Real Estate Administrator, Receptionist. This role requires a dynamic individual who can effectively manage administrative tasks related to real estate operations, provide front-line reception services, and assist with recruitment activities. The ideal candidate will have strong communication skills, an excellent customer service attitude, and the ability to handle multiple responsibilities in a fast-paced environment.

Key Responsibilities:

1. Real Estate Administration:

• Manage and process all real estate documentation, including contracts, agreements, and property-related forms.
• Coordinate property listings, ensuring accurate and up-to-date information is available across internal systems and external platforms.
• Liaise with clients, developers, and agents to schedule property viewings, inspections, and meetings.
• Maintain accurate records of transactions, agreements, and related documents.
• Support the real estate team with administrative tasks such as preparing reports, drafting correspondence, and managing client communications.

2. Reception Duties:

• Greet visitors, clients, and guests with a friendly and professional attitude, ensuring a positive first impression.
• Manage incoming calls, directing inquiries to the appropriate departments and providing information as needed.
• Handle scheduling and appointment bookings for the real estate team, ensuring efficient use of time and resources.
• Manage office correspondence, including sorting and distributing mail, emails, and faxes.
• Maintain a clean, organized reception area and ensure that office supplies are well-stocked and organized.

Key Requirements:

• Experience: Proven experience in administrative roles, (Minimum 5 year experience in real estate, reception & recruitment.
• Multitasking Ability: Ability to manage multiple responsibilities and priorities efficiently, with a focus on real estate administration, customer service, and recruitment support.
• Customer Service Skills: Excellent interpersonal and communication skills with a friendly and professional demeanor.
• Organizational Skills: Strong organizational skills with keen attention to detail and the ability to maintain accurate records.
• Technology Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, Outlook), property management software, and basic recruitment platforms.
• Communication Skills: Strong written and verbal communication skills in English; knowledge of additional languages is a plus.
• Team Player: Ability to collaborate effectively with different teams and work in a fast-paced, dynamic environment.
• Presentation: Smart, professional, and well-groomed appearance for client-facing interactions and office duties.