Role Overview

The ideal candidate will be responsible for ensuring smooth front-office operations, maintaining office organization, and supporting both management and agents with essential administrative tasks.

Primary Duties

• Welcome clients and visitors while maintaining a clean, presentable reception area
• Prepare meeting rooms, serve refreshments, and assist with guest hospitality
• Manage incoming calls, emails, and general inquiries
• Handle daily opening and closing procedures and ensure office supplies are replenished
• Liaise with maintenance and cleaning staff to keep the office functioning efficiently
• Assist with staff onboarding and maintain attendance records
• Keep administrative trackers, lead sheets, and deal documents updated
• Support agents with listing uploads, documentation, and coordination tasks
• Organize invoices, manage expense logs, and maintain proper filing systems
• Create simple promotional materials and templates using Canva

Candidate Profile

• Minimum of 1 year experience in an administrative (real estate experience)
• Strong communication skills with a pleasant and professional demeanor
• Presentable, confident, and comfortable interacting with clients
• Skilled in Real Estate Administration Tasks (Contracts, Forms & Listing )
• Highly organized, dependable, and detail-focused
• Fluent in English