As an Executive Secretary at Emirates Aviation University , you will be responsible for providing comprehensive, high level and confidential secretarial and admin support to the manager/s based in the country/station.

In this role, you will:

• Be fully conversant with the activities of the dept/section in order to liaise with, on behalf of the manager/s with senior section heads both internally and externally.
• Manage the diary of the manager/s, including scheduling appointments, travel arrangement and accommodation as necessary.
• Regularly monitor the daily schedule of the manager/s and provide in advance the required information/documentation for meetings/appointments by co-ordinating with sources within the company and externally.
• Alert the manager/s of any last minute reschedules or cancellations.
• Receive and screen incoming call and mail, action responses or re-direct as necessary to the appropriate individuals to obtain additional information prior to presenting to the manager/s.
• Manage and maintain a proper paper based or electronic filing system that is easily accessible by the manager/s or the team.
• Manage and monitor the department/section attendance and leave records, overtime claims and verify such claims where necessary obtaining the required approvals to facilitate payroll processing through the finance team.
• Where necessary manage petty cash accounts by verifying authenticity of claims ensuring figures are accurately recorded.
• Undertake and support the manager/s or the team in a variety of special projects involving internal and external parties including researching activities involved with the project.
• Assist with the preparation of the department/section budgets.

Qualification

12 years schooling or equivalent.

To be considered for this role, you must meet the below requirements:

• Strong interpersonal skills and willingness to work in a positive manner.
• Ability to prioritise heavy workload, meet deadlines and work either autonomously and within a team.
• Appreciation for confidential matters and discretion.
• A proactive, solutions focused and flexible work style with high attention to detail.

At Emirates Group, we’re committed to providing our employees with opportunities to grow and develop their careers. If you’re looking for a challenging and rewarding opportunity, apply today and join our team!

APPLY NOW