Job Description

•    Provide administrative and clerical support to departments or individuals.
•    Schedule meetings and arranges conference rooms.
•    Alert manager for cancelations or new meetings.
•    Handle Information request.
•    Arrange for outgoing mail and packages to be picked up.
•    Prepare confidential and sensitive documents.
•    Determine matters of top priority and handle accordingly.
•    Prepare agenda for meetings and takes and transcribe dictations.
•    Maintains office procedures.
•    Coordinate committees and task forces.
•    Relay directives and instructions and assignment to executives.
•    Maintain hard copy and electronic filing system
•    Greet visitors, ascertain purpose of visit, and direct them to appropriate staff.
•    Maintain medical records, technical library, and correspondence files.
•    Operate office equipment, and use word processing, spreadsheet, and other software applications to prepare reports, invoices, financial statements, letters, case histories, and medical records.
•    Perform various clerical and administrative functions, such as ordering and maintaining an inventory of supplies.
•    Performs other related duties as requested by General Manager/Hospital Director.

Responsibilities

•    Provide administrative and clerical support to departments or individuals.
•    Schedule meetings and arranges conference rooms.
•    Alert manager for cancelations or new meetings.
•    Handle Information request.
•    Arrange for outgoing mail and packages to be picked up.
•    Prepare confidential and sensitive documents.
•    Determine matters of top priority and handle accordingly.
•    Prepare agenda for meetings and takes and transcribe dictations.
•    Maintains office procedures.
•    Coordinate committees and task forces.
•    Relay directives and instructions and assignment to executives.
•    Maintain hard copy and electronic filing system
•    Greet visitors, ascertain purpose of visit, and direct them to appropriate staff.
•    Maintain medical records, technical library, and correspondence files.
•    Operate office equipment, and use word processing, spreadsheet, and other software applications to prepare reports, invoices, financial statements, letters, case histories, and medical records.
•    Perform various clerical and administrative functions, such as ordering and maintaining an inventory of supplies.
•    Performs other related duties as requested by General Manager/Hospital Director.

Qualifications

•    Bachelor’s Degree in Secretarial or equivalent
•    Knowledge of Administration coordination and stuffs
•    knowledge of general administrative and clerical procedures
•    working knowledge of healthcare based preferred
•    Minimum 5 years’ experience in related field

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