WHAT YOU’LL BE WORKING ON

• Personal & Family Logistics: Full management of personal, family, and business calendars, children’s schedules, schools, activities, monitoring and managing all personal/family documents and renewals
• Travel Management (UHNW / VIP Level): End-to-end planning of international travel (flights, VIP terminals, hotels, villas, visas, transfers), coordination with concierge services, restaurants, drivers, budget control and quality assurance for each journey
• Property & Household Management: Full oversight of properties in, managing contractors: gardeners, engineers, maintenance teams, smart home systems, repairs, service contracts, expense tracking, plan vs. fact reporting
• Operational Finances: Monthly reconciliation of family expenses, budgeting and cash-flow oversight, subscription management and recurring payments
• Staff Coordination: Scheduling, task management, payments, quality control and communication with household staff and external providers
• Systems & Organization: Building and maintaining all processes in Notion, Structuring files, documents, databases, creating checklists, standards, and operating procedures.

WHAT YOU NEED TO SUCCEED IN THIS ROLE

• At least 3+ years of experience as a Personal Assistant, Operations Manager, or Lifestyle Manager within UHNW families or Family Offices
• Proven ability to build systems and processes, not just execute instructions
• High autonomy: you take ownership, make decisions independently, and bring complete solutions -not open questions
• Exceptional attention to detail, structure, and follow-through – nothing slips through the cracks
• Strong empathy, diplomacy, and emotional intelligence – you work seamlessly with people of different personalities and expectations
• Ability to stay calm under pressure, handle rapid changes, and maintain composure in demanding environments
• Fluent English (C1) – both written and spoken. Russian/Latvian/Ukrainian language is a strong plus, but not required.

WHAT WE OFFER

• An opportunity to make something great even greater, you can be the reason why we grow, develop, and become the best fintech company on the market!
• Career prospects – we are young, we have huge ambitions, and it is important that our employees grow with us
• Work with coworkers who are passionate about their business
• Compensation that will fully correspond to the competence and knowledge
• Remote type of work