Key Responsibilities:

Priorities & Focus:

• Act as a gatekeeper for the CEO – triaging issues, managing access, and filtering noise
• Maintain a steady rhythm of updates to keep the CEO aligned on top priorities
• Track follow-ups, deadlines, and outstanding decisions, ensuring progress without prompting
• Protect time in the calendar for deep work, strategic planning, and prep
• Prepare concise briefings, summaries, and supporting materials for key meetings

Business Support:

• Support and facilitate coordination across the leadership team, tracking progress and deliverables
• Liaise with teams across finance, legal, commercial, and operations to collate decision-ready data
• Plan, coordinate, and track leadership meetings, ensuring clear agendas and actions and following up on those actions
• Identify bottlenecks and suggest improvements to processes
• Provide ad-hoc project support and assist with research, analysis, or communications as needed
• Manage inbox and correspondence: draft replies, chase responses, and flag actions

Personal & Lifestyle Support:

• Manage complex travel plans, logistics, and itineraries
• Assist with personal bookings, household admin, and lifestyle logistics as required
• Support event planning and coordination for personal or professional occasions

UAE Office Support:

• Oversee day-to-day running of the Dubai office, ensuring a professional, efficient and well-supported working environment.
• Act as primary point of contact for office suppliers, service providers, and building management.
• Support onboarding logistics for Dubai-based hires and coordinate local team needs as required.

Ideal Candidate:

Experience & Skills:

• 4+ years in an EA, Business Manager, or high-level support role to a CEO or senior exec
• Commercially aware, able to prioritise business-critical vs operational matters
• Outstanding organisational skills with obsessive attention to detail
• Fluent written and spoken English
• Strong tech capability: confident using Microsoft 365, Teams, AI platforms and productivity platforms
• Adept at multi zone calendar management
• Proactive, solutions-focused, and comfortable anticipating needs

Personal Attributes:

• Assertive and confident in managing access to the CEO and pushing back where needed
• Able to communicate confidently and appropriately at all levels of the business and build strong relationships
• Efficient and highly organised, able to constantly prioritise
• Discreet and trusted with confidential or sensitive information
• Calm under pressure, with high resilience and adaptability
• Equally happy supporting strategic initiatives and managing routine admin
• Entrepreneurial and culturally aligned with a high-performance, fast-growth business
• Learns to “think like the CEO” – anticipating responses and priorities

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