As an Executive Assistant / Receptionist , you’ll be responsible for providing comprehensive administrative and front-desk support, managing daily office operations, handling calls and correspondence, coordinating schedules and meetings, welcoming visitors, and supporting senior management to ensure smooth, efficient, and professional workplace operations.

Responsibilities:

• Maintain smooth day-to-day operations of the office.
• Coordinate and schedule meetings, appointments, and internal events.
• Manage office equipment and supplies, including inventory control and ordering.
• Oversee office cleanliness standards, ensuring common areas, meeting rooms, and reception areas are maintained in a professional condition.
• Manage office contracts and vendor relationships.
• Arrange business travel, accommodation, and process related expense forms.
• Coordinate and manage office budgets and administrative expenses.
• Ensure compliance with workplace health, safety, and office regulations.
• Develop and implement office policies, procedures, and improvement initiatives to enhance efficiency and productivity.
• Manage employee medical insurance processes, including enrolments, cancellations, and claims coordination.
• Support internal communication announcements (office notices and updates).
• Maintain office seating plans and workstation allocations.

Requirements:

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• 1 to 3 years of experience in an Executive Assistant, Receptionist, or Office Administration role (UAE experience preferred).
• Strong organizational and multitasking skills with high attention to detail.
• Excellent verbal and written communication skills in English.
• Proficiency in Microsoft Office (Outlook, Word, Excel) and basic office systems.
• Ability to manage confidential information with professionalism and discretion.
• Experience coordinating meetings, travel arrangements, and administrative documentation.
• Familiarity with office vendors, facilities management, and basic budgeting processes.
• Strong character with the confidence to take ownership, enforce office standards, and communicate firmly yet professionally.