Executive Assistant

Interface with internal and external parties with a high level of professionalism and adherence to confidentiality
Maintain calendar, schedule and coordinate meetings and conference calls.
Arrange complex regional and international travel, including visas and detailed itineraries
Maintain, correspondence, documents and filing system in a highly organized fashion
Set up and confirm travel arrangements and organize itineraries; proactively monitor travel schedule and resolve any issues that arise
Prepare and submit expenses reports on a timely basis
Research, collect, and analyze information and materials from the internet and other sources
Prepare correspondence, documents, and spreadsheets
Prepare/gather/organize materials for meetings and presentations
Assist with general office operations and coordination with HR, Finance, and IT teams

Bachelor’s degree or equivalent combination of education
Strong organizational and time management skills and ability to prioritize well
Demonstrated ability to multi-task with excellent attention to detail
Must be reliable, possess good judgment, and demonstrate proactive problem-solving skills
Professional demeanor with excellent communication and interpersonal skills
Must adhere to strict confidentiality provisions

Minimum of six years’ experience as an Executive Assistant in a similar role supporting clients and executives. Prior experience working with key stakeholders in the middle east is strongly preferred
Experience working in a fast-paced environment and in different time zones
Experience in financial services, investment management, professional services, or government-related environments is an advantage
Fluent in English required; Arabic is a strong plus

My Blog