Job Overview

We are seeking a proactive, detail-oriented Executive Assistant to support our Operations Manager in daily field and office operations. The ideal candidate will be fluent in Chinese and possess strong computer skills, enabling efficient communication, scheduling, and coordination across teams. This role involves working closely with the Operations Executive to ensure smooth and timely deployment of operations, manage resources, and maintain accurate records.

Key Responsibilities

• Provide comprehensive administrative and executive support to the Operations Manager, including managing schedules, meetings, and correspondence.
• Assist in planning, coordinating, and monitoring operational projects and deployment activities as required.
• Prepare and maintain accurate reports, records, and documentation related to daily operations and project progress.
• Serve as a key point of communication between the Operations Manager, field staff, and internal teams, ensuring smooth information flow in Chinese and English.
• Coordinate with field staff and stakeholders to ensure tasks and assignments are completed efficiently and on time.
• Manage and organize operational and office-related documents, files, and assets to maintain proper recordkeeping.
• Assist with travel arrangements, logistics, and route planning for operations or business visits.
• Support general office management duties, including meeting coordination, drafting emails, and preparing presentations or reports.

Requirements

• High school diploma or equivalent (Diploma/Certification in logistics, operations, or administration is a plus).
• Strong communication, organizational, and time management skills.
• Proficient in Microsoft Office, Google Workspace, WhatsApp, and other basic reporting tools.
• Fluent in Chinese and English;
• Reliable, detail-oriented, and able to work independently with minimal supervision.

Benefits:

• Competitive salary package
• Collaborative and supportive team environment
• Career growth opportunities within the organization
• Mobile/Data allowance (if applicable)