Key qualities and skills:

• To be excellent in communication and understanding the English language
• To be able to work independently, swiftly and with very close attention to detail and accuracy
• To be able liaise and work alongside a range of people – including pupils – in and out of the school in a relaxed but professional manner
• To use initiative, be flexible, fun, proactive and positive

Core purposes:

• To welcome visitors to our school and deal with queries from families, visitors, staff and children
• To take a varied and active role in the day to day running of our busy school
• Supporting the school in its vision to be the school of choice for the community
• To support the registrar with the requirements of the local regulators

Key duties include:

• To ensure children are safe and well cared for at all times
• Answering the telephone, screening and directing calls
• Cross checking attendance to ensure accurate registration of pupils
• Updating lists, records and contact details to maintain the school database
• Taking and relaying communications
• Greeting visitors and providing refreshments
• Providing information to both callers and visitors
• Providing general administrative and clerical support to the leadership of the school
• Supporting with school marketing and admissions activities
• Assisting the registrar with the registration process for new pupils (KHDA registration, documents collection, …etc.)
• Making sure the pupils’ data on Engage is up to date (addresses, contact numbers, email addresses, …etc.)
• Assisting the registrar in processing the educational licenses on time
• Applying for any special approvals (if applicable) in line with ministry expectations
• Assisting the registrar by coordinating with parents regarding required documents so that registrations are completed within agreed timelines, ensuring that the submission of the end of year results, pupils’ promotion & transfer etc. are completed within an agreed time frame.
• Compiling and generating ministry required pupil records (manual or online records)
• Assisting with school cover duties when needed

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