Full job description

Key Responsibilities

• Establish and maintain a project document control system in line with company policies and client requirements.
• Receive, check, log, and distribute incoming and outgoing documents (drawings, submittals, RFIs, correspondence, contracts, etc.).
• Ensure proper document coding, formatting, and version control.
• Maintain electronic and hard copy filing systems for all project documentation.
• Track and monitor the status of submittals, approvals, and outstanding documents.
• Prepare transmittals and ensure timely distribution of documents to relevant stakeholders.
• Support project teams in retrieving and updating documents quickly and accurately.
• Ensure confidentiality and controlled access to sensitive documents.
• Regularly update document control logs, registers, and reports for management.
• Assist in audits and handover documentation at project completion.

Qualifications & Skills

• Diploma/Bachelor’s degree in Administration, Engineering, or related field.
• Minimum 1–3 years’ experience as a Document Controller in construction/fit-out/engineering projects.
• Proficiency in MS Office, document management systems.
• Excellent organizational and communication skills.
• Detail-oriented with strong time management abilities.

Key Competencies

• Accuracy and attention to detail.
• Ability to work under pressure and meet deadlines.
• Team collaboration and coordination with multiple departments.
• Strong confidentiality and data management ethics.

***UAE Experienced candidate is preferred***