Full job description

The Document Controller will oversee all landscaping project documentation, making sure it is accurate, well-organized, and compliant with corporate guidelines. This position is essential for preserving the accuracy of project documentation and promoting efficient team communication.

Key Responsibilities:

• Organize, store, and maintain project documents, including contracts, proposals, and drawings.
• Implement and manage document control processes to ensure proper documentation practices.
• Enter and update project information into databases.
• Maintain an accurate log of all incoming and outgoing documents.
• Review documents for accuracy, completeness, and adherence to company standards.
• Ensure all documentation is compliant with industry regulations and company policies.
• Collaborate with project managers, engineers, and other stakeholders to facilitate document exchange and approvals.
• Serve as the point of contact for all documentation-related inquiries.
• Track document revisions and updates, ensuring that all team members have access to the latest versions.
• Manage the distribution of documents and maintain a clear record of changes..
• Assist in the development of best practices for document management.
• Generate reports on document status, compliance, and other metrics as required by management.
• Monitor deadlines for document submissions and approvals.

Requirements:

• Proven experience in document control or administrative roles, preferably in the landscaping or construction industry.
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office Suite
• Excellent communication and interpersonal skills.
• Ability to work independently and manage multiple tasks simultaneously.