Key Responsibilities:

• Establish and maintain a comprehensive document control system for managing drawings, submittals, reports, and project correspondence.
• Coordinate the distribution and flow of documents between internal teams, consultants, contractors, and regulatory bodies.
• Track document submissions and approvals, ensuring timely processing and proper version control.
• Maintain accurate electronic and hard copy records of all documentation, including revisions and metadata.
• Review document formats and naming conventions for compliance with client and authority requirements.
• Generate reports for internal use, project reviews, and audits as needed.
• Assist project managers and engineers with document retrieval and submissions.
• Safeguard sensitive information and ensure secure handling of project data.
• Liaise with IT and project staff to optimize use of document control platforms.
• Conduct regular audits of documentation systems and processes.
• Collaborate across departments to improve document workflows and control efficiency.

What do we need from you

• 
  Bachelor’s degree in Administration or a related field.
• Minimum 5 years of experience as a Document Controller on construction projects in the UAE, with at least 3 years in a consultancy role.
• Strong knowledge of document control systems, practices, and industry standards.
• Proficiency in MS Office Suite (Word, Excel, Outlook), Adobe Acrobat, and document control platforms such as Aconex and ASITE.
• Familiarity with documentation protocols, submission procedures, and local regulatory requirements.
• Excellent organizational and time management skills, with the ability to handle high volumes of documentation accurately.
• Meticulous attention to detail and commitment to quality.
• Strong verbal and written communication skills.
• Ability to perform under pressure and meet tight deadlines.
• Solid understanding of construction industry documentation standards.
• Collaborative, team-oriented mindset.