Full job description

Job Summary

The Document Controller is responsible for managing, organizing, and maintaining company documents to ensure accuracy, quality, and easy access. The role supports teams by controlling document versions, distribution, and compliance with company and regulatory standards.

Key Responsibilities

• Create, receive, distribute, and archive controlled documents
• Maintain document control systems (electronic and/or hard copy)
• Ensure correct document numbering, formatting, and version control
• Track document revisions and maintain revision history
• Distribute documents to internal teams and external stakeholders
• Ensure documents comply with company procedures and standards
• Maintain document registers, logs, and databases
• Retrieve documents for audits, reviews, or project needs
• Coordinate with project teams to ensure timely document submission
• Ensure confidentiality and security of sensitive documents

Qualifications & Experience

• Diploma or degree in Business Administration, Information Management, or related field
• 1–2 years of experience as a Document Controller or similar role (depending on seniority)
• Experience in document control systems (e.g., SharePoint, Aconex, EDMS, or similar)
• Knowledge of document control procedures and standards
• Industry experience (construction/engineering/QA/projects) is an advantage

Skills & Competencies

• Strong organizational and attention-to-detail skills
• Proficiency in MS Office (Word, Excel, Outlook)
• Ability to manage large volumes of documents accurately
• Good communication and coordination skills
• Time management and ability to meet deadlines
• Understanding of confidentiality and data protection

Working Conditions

• Office-based or project-based role
• May require coordination with multiple departments or project teams

Job Type: Full-time