Overview

The Document Controller will be responsible for establishing and maintaining an efficient document control system. The successful candidate will play a key role in ensuring the accuracy, accessibility, and compliance of project documents, contributing to the overall success of the projects.

Your Job Functions (Duties & Responsibilities)

Document Control System:

• Establish and maintain a centralized document control system for all project-related documentation.
• Develop and implement document control procedures and workflows.

Document Management:

• Receive, log, and distribute incoming project documents to relevant stakeholders.
• Ensure proper version control and naming conventions for all documents.

Organizing and Filing:

• Organize and categorize documents in a systematic and accessible manner.
• Create and manage electronic and physical filing systems.

Quality Assurance:

• Conduct regular quality checks on documents to ensure accuracy and completeness.
• Collaborate with project teams to address and correct discrepancies.

Access Control:

• Manage access permissions to documents, ensuring that only authorized personnel have access.
• Monitor and track document access history.

Collaboration with Project Teams:

• Work closely with project managers, engineers, and other team members to understand document requirements.
• Facilitate the flow of documents between internal and external stakeholders.

Document Retrieval:

• Ensure the timely retrieval of documents as requested by project teams or external auditors.
• Maintain an efficient document retrieval system.

Training and Support:

• Provide training to team members on document control processes and systems.
• Offer ongoing support and guidance on document control matters.

Requirements

• Bachelor’s degree in business administration, Information Management, or a related field.
• 5 to 7 years of proven experience as a Document Controller, preferably in the energy or water industry.
• Familiarity with document control software and systems.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Proficient in document control software and Microsoft Office applications.
• Good communication and interpersonal skills.