Full job description

Accounting Assistant – Duties & Responsibilities

1. Daily Accounting Operations

• Record and update all financial transactions in the accounting system
• Prepare and process invoices, receipts, payment vouchers, and credit notes
• Maintain accurate and up-to-date ledgers for sales, purchases, and expenses

2. Accounts Payable (AP)

• Process supplier invoices for goods purchased (local & international)
• Verify purchase orders, delivery notes, supplier invoices, and GRNs before payment
• Prepare payment runs (cheques, bank transfers) and maintain AP aging reports
• Coordinate with suppliers for reconciliation and payment status

3. Accounts Receivable (AR)

• Prepare customer invoices based on sales orders and delivery notes
• Record collections (cash, cheque, bank transfers) and update AR aging
• Follow up with customers for overdue payments
• Prepare Statements of Account (SOA) when required

4. Inventory & Costing Support

• Assist in monitoring inventory movement (inbound/outbound)
• Support stock reconciliation between system and physical counts
• Encode landed cost calculations (freight, duty, clearing charges) for imported goods
• Coordinate with warehouse and procurement for stock discrepancies

5. Bank & Cash Handling

• Prepare bank reconciliation statements
• Monitor and replenish petty cash as needed
• Handle daily cash/cheque collections and deposit to bank

6. VAT & Compliance (UAE or applicable country)

• Assist in preparing VAT reports, ensuring invoices meet tax requirements
• Organize and file audit-related documents (purchase, sales, expenses)
• Ensure compliance with accounting policies and regulatory standards

7. Reporting & Month-End Support

• Assist in preparing financial reports such as sales summaries, expense reports, and profit analysis
• Support month-end closing by verifying balances and completing schedules
• Provide data to the accountant or finance manager for financial statements

8. Coordination with Internal Teams

• Coordinate with sales, procurement, and warehouse teams to ensure complete documentation
• Follow up for missing POs, SOs, delivery notes, and pricing approvals
• Assist in resolving discrepancies between departments

9. Administrative Tasks

• Maintain organized files for accounting documents and contracts
• Respond to supplier/customer inquiries related to accounts
• Support finance department with ad hoc tasks or special projects

Job Type: Full-time