Job Summary:

We are looking for a friendly, organized, and professional Administrative Secretary / Receptionist to serve as the first point of contact for our office. This role is essential in supporting daily administrative operations and ensuring a positive experience for visitors and callers.

Key Responsibilities:

• Greet visitors and direct them to the appropriate staff
• Answer, screen, and route incoming phone calls
• Manage front desk operations and maintain a professional reception area
• Schedule appointments, meetings, and manage calendars
• Handle incoming and outgoing mail and deliveries
• Prepare documents, reports, and correspondence
• Maintain filing systems (physical and electronic)
• Assist with general office administration and clerical tasks
• Support management and other departments as needed

Required Qualifications

• High school diploma or equivalent (Associate’s degree preferred)
• 3+ year experience as a receptionist or administrative assistant
• Strong verbal and written communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Excellent organizational and multitasking abilities
• Professional appearance and positive attitudes

Preferred Qualifications

• Experience in a corporate or professional office environment
• Familiarity with office equipment (phones, printers, scanners)
• Basic knowledge of record keeping and data entry