Full job description

• Answer and direct phone calls, emails, and general enquiries.
• Maintain filing systems—both digital and physical.
• Schedule meetings, manage calendars, and organize appointments.
• Prepare documents, letters, reports, and forms as required.
• Process new registrations and verify documentation. (ADNOC, Government supplier Portal)
• Maintain accurate, up-to-date records in databases or registration systems.
• Support clients/students/patients (depending on industry) through the registration process.
• Handle renewals, updates, and changes to existing records.
• Ensure compliance with internal policies and external regulations.
• Generate registration reports and provide updates to management.
• Assist customers or clients with queries about registration or administrative processes.
• Provide clear guidance on requirements, deadlines, and procedures.
• Resolve issues promptly or escalate when necessary.

Skills & Competencies

• Strong organisational and time-management skills
• Excellent written and verbal communication
• Attention to detail and accuracy
• Proficiency in MS Office (Word, Excel, Outlook) or similar tools
• Ability to handle confidential information
• Customer-focused and professional attitude
• Multi-tasking and problem-solving abilities
• Familiarity with database or ADNOC supplier registration systems is an advantage

Job Type: Full-time