Administrative Assistant

Key Tasks and Responsibilities

Perform a variety of research functions and use computer programs to produce reports, spreadsheets, and presentations
Type and proofread documents, correspondence, and forms
Carry out varied assigned tasks requiring knowledge of office protocol, demonstrating an understanding of the organization, policy programs, and procedures related to the work of the office
Coordinate and set up meetings and conferences
Arrange travel and work on special projects
Maintain the schedule of one or more individuals
Set up and maintain manual and electronic filing systems
Answer the telephone, take, and relay messages, and address routine and non-critical issues or routes to the appropriate person
Coordinate and process general administrative work such as time sheets, vacation requests, supply requisitions, etc.
Photocopy, fax, and scan documents as required
Assure of effective mail and package distribution
Assist employees and managers with general administrative requests

Essential Qualifications and Education

High school diploma or equivalent
2 to 4 years of experience working in an administrative assistant role, preferably in a large corporation
Advanced knowledge of MS Office and other related software skills required; Advanced skills in operating a personal computer, various printers, fax machines, scanners, and other office equipment are necessary
Excellent communication skills, both written and verbal
In-depth knowledge of business procedures, letters, and report formats
Able to read and comprehend instructions, and write correspondence and memos
Able to effectively present information to co-workers and the public
Strong organizational, multitasking, attention to detail, and interpersonal skills
Able to work well with all levels of internal management and staff as well as clients

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