Job Description

We are looking for a proactive and organized Administrative Assistant / HR Coordinator to support office administration, and human resources functions. The ideal candidate will be detail-oriented, able to multitask, and capable of working efficiently in a fast-paced environment.

Key Responsibilities

Administrative Duties

• Provide general administrative and clerical support
• Prepare, organize, and maintain office documents, reports, and records
• Handle calls, emails, and official correspondence
• Coordinate meetings, schedules, and appointments
• Maintain proper filing and document control systems

Quotation Support

• Prepare quotations based on approved costings and scope of work
• Follow up on quotations and sales leads via email and phone
• Maintain quotation, lead, and client tracking records

HR Responsibilities

• Assist in recruitment activities (posting job ads, shortlisting CVs, interview coordination)
• Maintain employee records, attendance, and leave tracking
• Prepare HR letters (offer letters, warning letters, memos, NOCs, etc.)
• Coordinate onboarding and offboarding processes
• Support payroll preparation by compiling attendance and HR data
• Ensure compliance with company policies and labor requirements

Requirements

• Proven experience in Administration and/or HR role
• Proficiency in MS Office (Word, Excel, Outlook)
• Strong organizational and multitasking skills
• Good written and verbal communication skills
• Ability to handle confidential information professionally
• Diploma or Bachelor’s degree is an advantage

Preferred Skills

• Experience in UAE labor processes and HR documentation
• Background in construction, engineering, or service-based companies
• Experience in quotation preparation and client coordination

Job Type: Full-time