Key Responsibilities:

Office Management

• Oversee all day-to-day operations and ensure the smooth running of the Dubai office.
• Handle office bookkeeping.
• Manage office inventory, supplies, and vendor relationships.
• Handle maintenance, utilities, and Wi-Fi or IT support coordination.
• Manage travel bookings, meeting schedules, and logistics for staff and visitors.
• Liaise with building management and external service providers as needed.

Administrative & Auction Support

• Provide administrative assistance to the auction team, including organizing auction materials and setup.
• Respond to client inquiries by phone and email promptly and professionally.
• Assist with invoicing, billing, and basic financial recordkeeping related to auctions.
• Support auction events and office functions, ensuring all logistical needs are met.
• Maintain databases, documentation, and filing systems accurately and confidentially.

Qualifications:

• 3–5 years of experience in office management, administration, or executive support.
• Exceptional multitasking, organizational, and time-management skills.
• Strong initiative, resourcefulness, and ability to work independently.
• Excellent communication skills in English (verbal and written).
• Professional demeanor and customer service orientation.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word) and comfort with digital systems.
• Experience in event coordination or finance administration is a plus.