Full job description

We are a trading company based in Dubai looking for General Admin Assistant;

• Manage daily office operations, including filing, correspondence, scheduling, and record-keeping.
• Handle phone calls, emails, and inquiries, ensuring timely responses.
• Prepare and maintain reports, documents, and presentations as required.
• Maintain accurate records of company files, contracts, and official documents.
• Prepare purchase orders, invoices, and shipment-related documents when required.
• Update and monitor databases to ensure data accuracy and availability.
• Track and follow up on international shipments from origin to destination.
• Coordinate with freight forwarders, shipping lines, and customs brokers to ensure timely delivery.
• Prepare and review shipping documents such as invoices, packing lists, and bills of lading.
• Update management on shipment status, delays, and any issues encountered.
• Ensure compliance with import/export regulations and company procedures.
• Provide administrative support to other departments as needed.
• Assist in monitoring office supplies and placing purchase requests.
• Support HR with administrative tasks such as leave records and onboarding.
• Generate reports related to shipments, expenses, and administrative activities.
• Maintain follow-up logs for pending tasks and ensure timely completion.
• Escalate shipment or documentation issues to management when necessary.