Job Description

MAIN RESPONSIBILITIES:

• Organisation of financial administration.
• Co-ordination with Corporate Finance MHR.
• Responsibilities encapsulated below.
• Be fully aware of the Rixellence
• Proper grooming at all times
• Attend training classes as per schedule
• Show fullest cooperation and respect within the team and other departments
• Is aware of the daily activities and has product knowledge of all the hotel facilities
• Verifies all articles on purchase orders, receiving records and the invoices of the suppliers.
• Verifies all articles on the return notes of merchandise and credit notes of the suppliers.
• Prepares the payment vouchers and account distribution of all invoices and credit notes of the suppliers.
• Prepares cheques for all payments and transmits all cheques to the Senior Accountant together with the payment vouchers and all necessary supporting documents.
• Checks the monthly statement of accounts from the suppliers against the accounts payable of the hotel.
• Keeps all accounts payable files up to date.
• Prepares a monthly trial balance of accounts payable in the case of payments by instalments.
• Reviews and processes all purchase orders.
• Processes and reviews receiving documents.
• Processes and reviews invoices.
• Processes all Food & Beverage invoices for payment.
• Performs month end procedures.
• Complies with the hotels health, hygiene and safety policies.
• Performs any additional duties as assigned by the Senior Accountant.

COMMUNICATION

• Maintains effective employee relations and communication within the department and with other departments in the Hotel
• Prepares and controls work schedules

GENERAL / MISCELLANEOUS

• To be punctual on duty and ensure the same of your employees.
• Be well groomed to the standards laid down. Insist on the same standard for your employees.
• To comply with all hotel rules and regulations as outlined in the handbook and to be aware of company disciplinary and grievance procedures.
• To create an environment which promotes employee morale and encourages the team to have pride in their department with a high level of commitment.
• To promote a helpful and professional image to the customer and give full cooperation to any customer requiring assistance with the prompt, caring and helpful attitude.
• To anticipate the needs of the customer whenever possible, to enhance quality service and in turn enhance customer satisfaction.
• To give full co-operation to any colleague requiring assistance in a prompt caring and helpful manner. To be flexible in assisting in other areas of the Hotel in response to the business and customer needs
• Other duties as assigned.

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