Full job description

We are a leading Display Solution, Signage, Exhibition and Graphics production company located in Dubai Production City.

We are currently seeking proactive, dynamic candidates, highly motivated & energetic individual to join our expanding team as Accounts & Admin Assistant.

Job Responsibilities:

A. Accounts

• Manage Accounts Payable by accurately recording and updating expense transactions.
• Oversee Accounts Receivable by preparing and reconciling customer invoices.
• Handle VAT payments and perform regular bank reconciliations.
• Proper posting of financial transactions into internal database.
• Maintain the digital and physical financial records.
• Check the accuracy of the spreadsheets.
• Close the monthly and quarterly reports
• Participate in the Quarterly and Annual Audit.
• Monitor the financial status of the company.
• Provides support to ensure efficient operation of the office.

B. Administration

• General day-to-day Admin operations
• Order office supplies and maintain inventory levels
• Monitor and ensure timely renewal of company documents including trade license, tenancy contracts, vehicle registrations, and insurance policies.
• Maintain and update filing systems, records, and databases.
• Oversee the company’s fleet of vehicles, including registration, insurance, maintenance, and renewals.
• Prepare correspondence, reports, presentations, and other documents as needed.
• Support HR, finance, or other departments with routine administrative tasks.
• Process complete visa procedures
• Maintain up-to-date logs and reminders for all expiring contracts, permits, and documents.
• Handle Salik, fines, and other RTA-related documentation and online systems.
• Preparing reports and helping in Processing payroll
• Prior experience in end-to-end recruitment processes is preferred.

Job Qualification:

• Bachelor’s / Master’s or Equivalent Diploma in Finance / Accounting
• At least 2 years of UAE experience is MANDATORY.
• Proficient in MS Office, specifically MS-Excel and MS-Word etc.
• Proficient in Zoho and other accounting software.
• Knowledge of bookkeeping procedures.
• Knowledge of UAE Financial Regulations
• TRUSTWORTHY and can handle confidential and sensitive information.
• Knowledge of complete Accounting responsibilities
• Good Verbal and Written Communication Skills
• Excellent time management skills
• Strong organizational skills
• Must be Attentive to every detail
• The ability to handle pressure and meet deadlines

Benefits:

• Company Transportation
• Air Ticket
• Employment Visa
• Paid Annual Leave
• Medical Insurance
• Workmen Compensation

Job Type: Full-time