Full job description

Job Purpose
The role is responsible for handling daily accounting reports, documentation, coordination, and communication across departments, vendors, and participants. The position requires strong organizational skills, accuracy, and responsiveness to ensure smooth financial and administrative operations, particularly around events.

Key Responsibilities

• Develop, modify, and maintain daily accounting reports in Excel.
• Coordinate tasks between the Client’s management and internal departments.
• Manage internal and external communication with excellent email and correspondence skills.
• Raise PRs in ERP, follow up on approvals, and communicate procedures to vendors and suppliers via email and phone.
• Raise and track memos in SharePoint, including approvals and modifications.
• Maintain and organize documentation files daily (both digital and physical).
• Track and coordinate payments between the Client’s finance team and participants, ensuring detailed and timely responses by email and phone.
• Support audit processes by tracking issues and resolving pending items.
• Assist in developing, modifying, and upgrading policies, procedures, and the matrix of authority.
• Prepare professional PowerPoint presentations as required.
• Work additional hours before, during, and after events as needed.

Qualifications & Skills

• Strong proficiency in Microsoft Office (Excel, Outlook, Word, PowerPoint).
• Experience in accounting, reporting, and audit processes.
• Excellent communication and interpersonal skills.
• Highly organized, flexible, and able to adapt quickly to changes.
• Proactive, responsive, and detail-oriented.