Full job description

POSITION SUMMARY

Perform routine clerical and administrative functions such scheduling appointments, organizing, and maintaining paper and electronic files, re-routing phone calls and providing information to callers.

Essential Functions Statement(s)

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  Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
• Locate and attach appropriate files to incoming correspondence requiring replies.
• Open, read, route, and distribute incoming mail or other materials and answer routine letters.
• Complete forms in accordance with company procedures.
• Make copies of correspondence or other printed material.
• Compose, type, and distribute meeting notes, routine correspondence, and reports.
• Maintain scheduling and event calendars.
• Schedule and confirm appointments for clients, customers, or supervisors.
• Order and dispense supplies.
• Coordinate conferences and meetings.

POSITION QUALIFICATIONS

Competency Statement(s)

Accountability – Ability to accept responsibility and account for his/her actions.

Accuracy – Ability to perform work accurately and thoroughly.

Active Listening – Ability to actively attend to, convey, and understand the comments and questions of others.

Detail Oriented – Ability to pay attention to the minute details of a project or task.