Full job description

The Role
We are seeking a highly organized and proactive Real Estate Admin to support our dynamic team in Dubai. In this role, you will play a crucial part in ensuring smooth administrative operations, managing client communications, and facilitating transactions in the fast-paced real estate industry. Responsibilities: – Manage day-to-day administrative tasks including scheduling appointments, handling correspondence, and maintaining records. – Coordinate property listings, prepare and process contracts, and ensure compliance with company policies and local regulations. – Act as the primary point of contact for clients, agents, and stakeholders, providing exceptional customer service and addressing inquiries promptly. – Assist with marketing efforts such as updating property listings on multiple platforms and preparing promotional materials. – Collaborate with sales teams to track leads, follow up with potential buyers or tenants, and maintain the CRM database. – Support financial tasks such as invoicing, payment tracking, and budget reporting as needed. – Organize and maintain physical and digital files related to properties and transactions for easy retrieval and audit readiness.

Requirements

• Proven experience as an administrative assistant or in a similar supporting role, preferably within the real estate sector. – Strong organizational skills with attention to detail and the ability to manage multiple tasks simultaneously. – Excellent communication skills in English; proficiency in Arabic is an advantage. – Familiarity with real estate software and Microsoft Office Suite (Word, Excel, Outlook) is preferred. – Ability to work independently and as part of a team in a fast-paced environment. – Discreet and trustworthy with sensitive client and company information. – A proactive attitude and problem-solving mindset to support business operations effectively.