WHAT YOU WILL ACTUALLY DO

You will:

• Take end-to-end ownership of office administration and facility management.
• Maintain high standards across housekeeping, workplace upkeep, repairs, maintenance, and office readiness.
• Manage vendors, service providers, procurement requirements, quotations, negotiations, contracts, and delivery follow-up.
• Coordinate complete domestic and international travel arrangements, including flights, hotels, visas, transportation, itineraries, and last-minute changes.
• Manage executive calendars, appointments, meetings, reminders, and follow-ups with precision.
• Coordinate lease and rent renewals, administrative payments, invoices, petty cash, and supporting documentation.
• Maintain accurate administration trackers covering contracts, renewals, payments, assets, maintenance, procurement, and vendor commitments.
• Anticipate requirements, resolve operational issues, and ensure nothing is delayed because of poor planning or follow-through.
• Handle sensitive information, leadership requirements, and company matters with absolute confidentiality.
• Remain responsive when urgent business or administrative requirements arise outside normal working hours.

You should apply ONLY if you:

• Are street-smart, practical, and naturally solution oriented.
• Think beyond the immediate task and anticipate what needs to happen next.
• Are exceptionally organised and disciplined in maintaining trackers, records, deadlines, and documentation.
• Take ownership without requiring repeated reminders or supervision.
• Can manage multiple priorities while remaining calm, accurate, and professional.
• Are comfortable dealing with senior management, employees, landlords, government authorities, vendors, hotels, airlines, and service providers.
• Are resourceful enough to find alternatives when the obvious option is unavailable.
• Are eager to learn, quick to adapt, and open to taking on responsibilities beyond a narrowly defined job description.
• Understand that administration requires dependability, responsiveness, and strong follow-through.
• Believe that identifying a problem is only the beginning; your real responsibility is helping resolve it.

You should NOT apply if you:

• Prefer fixed, repetitive tasks with limited ownership.
• Frequently need reminders to follow up or close pending matters.
• Escalate every issue without first exploring practical solutions.
• Struggle with changing priorities, urgent requests, or last-minute arrangements.
• Consider trackers and documentation to be routine paperwork rather than essential controls.
• Are uncomfortable being accountable for outcomes.
• Approach administration as a standard desk job with strictly defined boundaries.